Improving efficiency in the workplace isn’t just about your workers working harder, it’s also about how they feel. Nor should it simply be enough to just crack down on overall worker efficiency. Instead, it’s important to take an all-round holistic view of all the factors impacting worker efficiency including the work environment, work motivation and efficient leadership. What’s more, the way we communicate with each other at work can have big implications for overall efficiency – both through our verbal communication and our non-verbal communications. Let’s look at some specific ways that you can improve efficiency in the workplace using these ideas alone.
Communication – One of the biggest ways that we reduce the time we spend at work is by communicating less and better.
As the old saying goes, a business person is only as good as their last interaction, so it makes sense for managers to spend less time chatting up colleagues and more time having productive discussions to increase the speed of decision-making processes. Consider investing some time in social media sites like Twitter, LinkedIn and Facebook; use email as much as possible; use conference calls when appropriate; get others to join your decision-making process through referrals; and find ways to bring people together outside of work, such as a local group.
So how can you improve your attendance rates at meetings? Here are some tips:
Attendance levels and Turnout Rates – Much of a company’s time management problems stem from poor attendance rates and poor turnout rates. The paperless board meetings is an excellent way to manage this and increase efficiency. By eliminating the need to print out minutes and other documents that aren’t truly vital to the discussion, you’ll find yourself with a much easier time managing work-related issues and communicating more effectively. You’ll also notice improved turnarounds on projects because there is less wasted time in waiting on others.
Efficiency in Management – In today’s business world, there are so many things vying for attention that you may find yourself wasting your time in managing them. One of the easiest and most efficient methods of managing these things is by using management software. Management software eliminates the need to physically take files to and from meetings and other activities. It can also manage your schedule and help keep everything in order. Some management packages even have tools for tax preparation. By taking advantage of a management package, you can ensure that your office is perfectly organized and free of errors.
Workplace Relations – Many people spend far too much time at the office just trying to meet their deadlines and stay on task.
By eliminating wasted time on unimportant things, you’ll be able to improve relationships with your coworkers. If you work in a multi-cultural work environment, you’ll also benefit from knowing that you won’t be the only person who is responsible for completing work.
Productivity – Finally, efficiency in the workplace improves productivity in other ways as well. When you’re able to get more done in less time, you’ll get more done, period. That means you’ll get more done in less time so that you can improve your own productivity and get more done for your company. Using a management system can help you keep everyone on task and move ahead with your plans, no matter how big or small your project.
Even if you don’t have big projects to manage, it doesn’t mean that you have to put up with inefficient office practices. Management software can help make your work place run more efficiently and effectively. In order to make sure you have the best management software, you should look into the features offered by each system and select those that will best suit your needs. This way, you can make the most of your management software and put it to work to improve your own productivity and the efficiency of your workplace.